Universitätsspital
Zürich
Compliance documentation · 8,000 employees
“In SoftForge, we found a competent development partner to put our ideas for read confirmation of applicable regulations into practice, and thus to fulfil our documentation obligations towards employees efficiently, in a user-friendly way and in an audit-proof manner. The roll-out went smoothly and the team was always available.”
Customer & project
One of the largest employers in Switzerland
The customer
Universitätsspital Zürich
The Universitätsspital Zürich is the largest hospital in Switzerland and a leading centre for medicine, research and teaching. As a highly regulated healthcare organisation with more than 40 clinics and institutes, audit-proof documentation is not optional — it is a legal obligation.
The project
Read Confirmation in the existing SharePoint environment
At USZ, employees must demonstrably read directives and security policies. SoftForge integrated read confirmation directly into the existing SharePoint on-premises environment: employees confirm with a single click, without an additional system login. A visual traffic-light system shows the reading status, and compliance officers receive detailed reports and audit-proof CSV exports — including full version tracking, even for historical documents.
Details
What has changed for USZ
✕ Initial situation
Manual feedback, no traceability
The previous process relied on manual feedback and email lists — time-consuming, error-prone and without audit-proof documentation. Particularly for regularly updated documents, there was no overview of employees’ current reading status. Compliance audits required hours or even days of manual work.
✓ Solution
Read Confirmation directly in SharePoint — one click is all it takes
SoftForge implemented read confirmation directly in USZ’s existing SharePoint on-premises environment. A visual traffic-light system instantly shows the reading status of all documents. Compliance officers receive detailed reports and audit-proof CSV exports at any time — including full version tracking, even for historical documents.
Customer benefits
Compliance in minutes instead of days
Read confirmation is now an integral part of the digital workplace at USZ — seamlessly integrated, with no training required and with complete audit evidence.
- Department heads see their teams’ reading status at a glance
- Compliance audits in minutes instead of hours or days of manual work
- Audit-proof evidence — complete version tracking of historical documents
- No additional system login — confirmation directly from within SharePoint
- Seamless integration into the existing SharePoint on-premises environment
Your project
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