IT Notices
The SharePoint web part “Important IT Notices” puts disruptions, maintenance and important IT information, clearly marked, on the intranet start page. The service desk creates, schedules and archives notices itself. Developed for Genossenschaft Migros Zürich.
Microsoft Teams
SharePoint Online⚠ Self scanning
Disruption · 1 Oct 2026
⚙ Power BI
Maintenance · 4 Oct 2026 – 4 Oct 2026
⚙ E-learning cashier training
Maintenance · 5 Oct 2026 – 5 Oct 2026
ⓘ Username change
Important information · 4 Sep – 31 Oct 2026
✓ Checkout system disruption
Closure · 28 Sep 2026
Show older notices
IT notices that no longer get lost.
In a disruption, every minute counts. The web part makes IT notices recognisable at a glance on the intranet start page — and gives the service desk the tools to publish, update and archive them without detours.
Notices get lost
IT notices were hardly distinguishable from other content on the start page.
Urgency unclear
Whether a notice was urgent could not be seen at first glance.
Laborious publishing
Publishing disruptions and maintenance cost valuable time.
Past notices hard to find
Earlier notices were difficult to trace.
Create
Capture type, service, affected group and scope in a structured way.
- Four notice types
- Scope
Publish
Set the time window — the notice appears and disappears automatically.
- Publish from/until
- “Published” switch
Update
Continue ongoing notices and send them by e-mail.
- Updates
- E-mail / .eml
- Attachments
Close
End with a closure — past notices stay available in the archive.
- Closure
- Archive
- Templates
Every feature in detail
From the banner on the start page through the detail view to management and e-mail sending — jump straight to the topic that interests you.
One click away
Details through to closure
Clicking a notice shows everything important in a structured way — and, for resolved disruptions, the closure.
- Structured details
- Period, service and affected group as well as information, impact and instructions.
- Closure visible
- A resolved disruption shows a green closure with the time and a description.
- Read-only for everyone
- The banner and the detail view are read-only for all other employees.
Checkout system disruption
Period
28.09.2026 09:05 – 28.09.2026 16:35
Service
Checkout system
Information
The checkout system has been responding slowly since this morning. Some payments are only confirmed after several seconds.
Closure
✓ Closed: 28.09.2026 16:35
The cause has been resolved. The checkout system is fully available again.
For the service desk
Management right in the web part
Editorial teams manage notices, updates, archive and templates in the web part — no separate admin interface.
- Current, archive, templates
- All notices at a glance — with type, service, publishing date and the “Published” status.
- Everything in the command bar
- New notice, edit, send, archive, copy, add to templates and delete.
- Central data source
- All notices are stored in one central SharePoint list and can be displayed from any site.
Notices
Plan ahead
Create and schedule notices
A structured form for overview, control and details — with exact time windows.
- Scope
- Define per notice which audiences it is shown to.
- Control publishing
- Set publish from/until, or switch off “Published” to prepare a notice.
- Updates, closure, attachments
- Continue ongoing notices with updates, end them with a closure and attach files.
Title
Date from
Date to
Overview
Service
Type
Affected are
Scope
Control
Publish from
Publish until
Published
Inform directly
Sending by e-mail
Every notice becomes a structured e-mail — ready to send.
- Structured notification
- Service, period, affected group, information and instructions, clearly prepared.
- Mail template and .eml export
- The e-mail is available as a mail template or as an .eml file.
- Straight from the management view
- Sending starts with “Send” in the command bar.
Disruption notice
Dear colleagues
Please read the following information carefully:
| Service | Checkout system |
|---|---|
| Cause/Reason | Disruption notice |
| Period | 28.09.2026 09:05 |
| Affected | All stores |
| Information | The checkout system has been responding slowly since this morning. Some payments are only confirmed after several seconds. |
Developed for Genossenschaft Migros Zürich
IT Notices is a bespoke development based on the SharePoint Framework (SPFx) for SharePoint Online. Read how the project was implemented at Genossenschaft Migros Zürich in the reference. Similar requirements in your intranet? We would be happy to discuss how such a solution can be implemented.
To the reference →Your data never leaves your tenant.
IT Notices runs entirely within your Microsoft 365 environment — following your policies, in your SharePoint, and developed in Switzerland.
- Everything stays in your tenant
- No information leaves your Microsoft 365 tenant. All data stays entirely within your own environment.
- Your policies apply
- IT Notices follows your tenant’s policies and compliance rules — no special exceptions, no shadow IT.
- Data in SharePoint
- Documents and content are stored in your SharePoint libraries — with the permissions you already manage.
- Completely Swiss Made
- Developed entirely in Switzerland — by SoftForge, your Swiss software partner.
Because all data stays in your tenant, your own governance, compliance and data protection requirements apply automatically.
FAQ
Frequently asked questions
- Where is the banner displayed?
- The web part can be added to any SharePoint page and to Microsoft Teams — typically on the intranet start page. All notices are stored in one central SharePoint list and can be displayed from any site.
- Who can create and manage notices?
- Editorial teams such as the IT service desk manage notices, updates, archive and templates directly in the web part. All other employees see the banner and the detail view as read-only.
- Can notices be scheduled in advance?
- Yes. For each notice a validity period and a publishing period are set; it appears and disappears automatically. With the “Published” switch a notice can be prepared without appearing in the banner.
- Can notices be shown to specific groups only?
- Yes. With the scope you define per notice which audiences it is shown to.
- Can a notice be sent by e-mail?
- Yes. Every notice becomes a structured e-mail with service, period, affected group, information and instructions — as a mail template or as an .eml file.
- Is IT Notices a standard product?
- No. IT Notices is a bespoke development created for Genossenschaft Migros Zürich (SPFx, SharePoint Online). If you have similar requirements, we would be happy to discuss how such a solution can be implemented in your intranet.
Contact us
We look forward to learning about your requirements and presenting our solutions to you. Feel free to contact us to arrange a meeting.
- Address
- Spittel 5
3953 Leuk-Stadt - Phone
- +41 76 393 79 00
- info@softforge.ch